Viewing Documents

Document Navigation

Navigating to Documents from a Workspace

1. Once in a workspace, a document list is populated. Click on the document you want to view.
    
   
2. Blackout will open the selected document in the Document Viewer.
    
   

Navigating to Documents within the Document Viewer

1. Use the navigation arrows in the top-right corner of the Document Viewer to move between documents.

   

2. Use the arrows to navigate to the previous or next document based on the current filter and sort order of the document list.

3. The current position within the filtered and sorted document queue is displayed, such as 1 of 52.

   Note: Navigation stops at the first and last document in the current list and does not loop back to the beginning or end.

Downloading the Original Document

Workspace Admins and above can download the original version of a document directly from the Document Viewer.

To download the original document, click the document name in the viewer header.

Viewing Spreadsheets

When viewing a spreadsheet, you can use several tools to manage sensitive content. These options include applying standard redactions, redacting and viewing comments, headers, and footers, and controlling the visibility of redactions, charts, and objects using the toggle controls below.

Headers & Footers

If the selected sheet contains headers or footers, a notification badge appears on the Headers & Footers icon showing the number available to review. The count updates when you switch sheets and displays 9+ when more than nine are present.

To view the Headers and Footers on a spreadsheet, click the grid icon on the right of the document viewer.

Note: CSV files do not contain spreadsheet headers, footers, or comments.

Comments

If the selected sheet contains comments, a notification badge appears on the Comments icon showing the number available to review. The count updates when you switch sheets and displays 9+ when more than nine are present.

To view the comments on a spreadsheet, click the comments icon on the right of the document viewer.

Object Visibility

When viewing a document, Blackout can change the visibility of redactions using the visibility toggle in the top-left of the document viewer. By default, the redaction toggle starts in a solid, visible state and can be changed to transparent or hidden.

Note: Redaction visibility settings remain in effect when navigating between documents but reset when the page is refreshed. When Redaction Visibility is set to Hidden, redaction tools are disabled and new redactions cannot be placed.

Viewing Other Documents

Blackout provides zoom controls for supported documents other than spreadsheets, including PDFs, images, Word documents, PowerPoint documents, emails, text documents, and other supported file documents.

Zooming In and Out

To change the zoom level while viewing a PDF, image, Word document, PowerPoint document, or email:

1. Locate the zoom controls in the toolbar on the top right side of the document viewer.

2. Enter a zoom percentage from 20% to 6000% in the zoom field, or use the + and − buttons to increase or decrease the zoom level.

3. You can also hold Ctrl while using the mouse wheel on Windows, or Cmd while using the mouse wheel on Mac, to zoom in or out.

Selecting a Zoom Mode

The zoom dropdown provides additional options for sizing the document within the viewer:

• Auto: Automatically selects an appropriate zoom level.
• Page: Scales the document so the entire page is visible within the viewer.
• Width: Scales the document to match the width of the viewer.
• Custom: Displays when a custom zoom percentage is entered.

Zoom settings remain in effect when navigating between supported documents and reset when the page is refreshed.

Redaction Visibility

When viewing a document, Blackout can change the visibility of redactions to improve and streamline document review using the visibility toggles in the top-left of the document viewer. By default, the redaction toggle start in a solid (visible) state, but can be changed to transparent or hidden.