On the organization settings page, Organization Admins can manage user access in Blackout. This section covers inviting users, assigning roles, and activating or deactivating accounts, along with an overview of role-based permissions.
Before You Begin
Before managing users in Blackout, ensure the following:
You are logged in as an Organization Admin.
Only Organization Admins can invite users, update user roles, or deactivate accounts.
How to Invite Users
Only Organization Admins can invite new users to Blackout.
To invite a user:
Click Manage Organization.
Select Invite User.
Enter the email address of the user you wish to invite.
Click Invite User to send the invitation.
The invited user will receive an email containing a link to set up their account. The user’s default role will be Contributor. When they click the link, they will be prompted to enter their First Name, Last Name, and Password.
Canceling an Invitation
To revoke an invitation, navigate to Manage Organization, locate the invited user, and click Cancel Invite. This prevents the user from activating the account.
How to Update User Roles
Only Organization Admins can update user roles.
To update a user's role:
Go to Manage Organization.
Locate the user whose role needs to be changed.
Use the role dropdown next to their name to select the new role.
User Roles
| User Role | Description |
|---|---|
| Organization Admin | Can create, archive, and access all workspaces, view organization information, including license usage, and manage the roles of other users. Also has all workspace permissions to upload documents, create productions, view documents, and place redactions. |
| Workspace Admin | Can upload documents, create productions, view documents, and place redactions. Only has access to workspaces to which the user has been added. |
| Contributor | Can view documents and place redactions. Only has access to workspaces to which the user has been added. |
| Reader | Can only view documents. Only has access to workspaces to which the user has been added. |
How to Deactivate and Reactivate Users
Only Organization Admins can deactivate users.
To deactivate a user:
Navigate to Manage Organization.
Find the user you want to deactivate.
Click the three-dot menu next to their name.
Select Deactivate.
To reactivate a user:
In Manage Organization, click the Deactivated filter.
Click the three-dot menu next to the user.
Select Reactivate User.