Workspace Admins, Organization Admins, and Organization Owners can manage workspace configuration and access. This section outlines the steps for creating, editing, and deleting workspaces, as well as adding or removing users from individual workspaces.
Before You Begin
Before managing workspaces in Blackout, keep the following in mind:
Workspace access and configuration are controlled by a user's role.
Only Organization Owners and Organization Admins can create new workspaces.
Workspace Admins can manage settings and users only for workspaces they have access to.
Users must be invited to the organization before they can be added to a workspace.
How to Create a Workspace
Only Organization Admins and Organization Owners can create new workspaces.
To create a workspace:
Go to the Workspaces tab.
Click Create Workspace.
Enter a Workspace Name.
Click Create to finalize.
How to Edit a Workspace
Only Workspace Admins, Organization Admins, and Organization Owners are authorized to edit workspace settings.
To edit a workspace:
Open the workspace you want to modify.
Click the Administration tab.
Select Edit Workspace.
Update the necessary information in the pop-up window.
Click Update to save your changes.
How to Delete a Workspace
Only Workspace Admins, Organization Admins, and Organization Owners can delete workspaces.
⚠️ Warning: Deleting a workspace permanently removes all documents, redactions, and productions. This action cannot be undone.
To delete a workspace:
Open the workspace you want to remove.
Click the Administration tab.
Select Delete Workspace.
Type the exact workspace name into the confirmation field.
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Click Delete to confirm.
How to Add and Remove Users to a Workspace
Organization Owners and Organization Admins are automatically included in all workspaces and do not need to be added manually.
Users with other roles, such as Workspace Admins, Contributors, and Readers, must be added to individual workspaces in order to view documents or apply redactions. If a user has not yet been invited to your organization, please refer to the Inviting Users section before proceeding.
To add a user to a workspace:
Open the workspace.
Click the Administration tab.
Select Add User.
Enter the email address of the user you want to add.
Click Add to grant workspace access.
To remove a user from a workspace:
Open the workspace.
Click the Administration tab.
Click the red X next to the user you want to remove.