When a production is shared, it is accessed directly within Blackout. A user is invited via email, creates an account, and exports the production as a zip file. This section also includes instructions for viewing multiple shared productions from the same organization, as well as important considerations regarding revoked access and regranting access.
Viewing a Shared Production
Before You Begin
- When exporting a production, a CSV file of the produced files will be exported and a load file will be downloaded.
- The load file is formatted as a CSV and can be used to import the production into other document review systems.
- An administrator can revoke access to a shared production at any time. If you lose access to a production, an admin can regrant access to you by sharing the production again.
- When creating a Blackout account, a password must meet the requirements listed below.
| Password Requirements |
|---|
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Minimum length of 8 characters. Characters cannot be repeatative or sequential Cannot contain your name, email, company name, provider, the word Blackout, or any other varaitions. Cannot be a previously used password Cannot be a password that has been compromised in a data breach* |
| * Blackout uses a service called Clerk, who contracts a 3rd party service, to verify if a prospective password has been previously compromised in a online breach. |
How to View a Shared Production
- After an organization shares a production, you will receive an email invitation for Blackout.
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Click the 'Click here to view' link.
- A new tab will open in your browser and navigate to Blackout, where you can finish creating an account.
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Fill in the remaining details for your account. The requirements below must be used when creating a password.
- Click Continue. You will automatically be logged into Blackout, where you can access the shared production.
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To export the production, click 'Export Production' at the top of the page.
- A ZIP file containing the documents from production and a load file will be downloaded to your device.
The Load File
Each exported production includes a CSV load file that references all successfully produced documents contained within the ZIP package.
The load file includes the following information for each document:
- Document Identifier (Bates number, or document name if Bates numbering is not used)
- File Path
- File Name
- File Extension
- File Size (in bytes)
Documents are listed in production order:
- Productions using Bates numbering are ordered by Bates number.
- Productions without Bates numbering are ordered by upload date.
- Documents that fail production are not included in the load file.
The load file name is generated automatically:
- If Bates numbering is used, the load file is named after the Bates prefix.
- If Bates numbering is not used, the load file is named after the production name.
Spaces in generated file names are replaced with hyphens, and unsupported characters are removed.
Productions from the Same Organization
Before You Begin
- The steps below will explain how to view shared productions from the same organization
- To view a shared production from a different organization, you must switch to that organization to access it. To learn more about working with multiple organizations, click here.
How to View Multiple Productions from the Same Organization
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If an organization has shared multiple productions with you, but from different workspaces, click the Production Shares button in the navigation panel on the left
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A list of the workspaces where you are permitted to access will be displayed.
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Click the workspace name to access the desired production.
- Follow steps 6 and 7 in the How to View a Shared Production section above to export the produced files.